Travel expense accounting precise & uncomplicated

Workflow offers a powerful solution for simple travel expense accounting. Our smart, legally compliant software adapts to your individual requirements, automates processes and increases efficiency. “Made in Austria” - ideal for global companies.

50k+ end user

trust in workflow

Accurate billing of global business trips

Workflow offers a comprehensive HR solution that covers the entire process of your business trips according to your needs. From the application and digital receipt entry to the automated settlement of travel costs and other expenses - everything is handled efficiently and securely. Our modular solution integrates seamlessly into your existing systems and guarantees the highest security standards.

Travel planning with approval process
Digital document entry
Automated travel expense report
Automatic mileage allowance calculation

Your travel expenses - our smart solution

Adapted to your company

Our intelligent product finder will help you find the optimal solution for your travel expense report in just a few minutes. Whether you prefer a cloud-based or on-premise version, flexible or customized - our tool will find the right option for your requirements.

Travel expense accounting from the cloud

Immediately usable
Sensibly tested standards
Smart flexibility
Highest safety standards
Can be used via desktop, terminal and app
30 days free trial

Personalwolke

Travel expense accounting on premise

Development based on your needs
Tailor-made for complex requirements
With key functions, modules & reporting
Seamless integration into your own IT landscape
All data remains within the company
Can be used via desktop, terminal and app

Your digital assistant on business trips

The modern and easy-to-use user interface enables efficient recording of travel expenses. Incorrect entries in the expense report form are Intelligent test procedures avoided. The business trip assistant guides employees through the relevant areas of travel expense accounting. Efficient and fast planning and accounting of trips is no longer a problem.

Compliance in focus

In many companies, business trips must be applied for in advance, as the Compliance with travel guidelines must be guaranteed. Our solution simplifies this process through the travel request, in which Costs incurred can be applied for in advance. This gives the travel authorizer a clear basis for making a decision.

Actions at the touch of a button

Travel times and working times during the business trip can be recorded directly in the accounting form. This prevents different data sets in time recording and travel expense accounting. Managers receive a clear application. This can be approved via the web or smartphone.

The approved travel expense reports can be paid out by the travel admin at the push of a button via an interface. The traveler always sees in the view of his business trips whether and on which date the business trip report has been paid out.

Employee Self Service

Travel request
Domestic travel expense report
Travel expenses abroad
Document entry via smartphone
Google Maps integration KM money
Google Maps Integration Start / Destination
Costs / resource-dependent workflows
Distinction between tax-free / taxable
Calculation of allowances according to collective agreement
Calculation of customer-specific flat rates
Advance
Daily allowance deductions Meals
Customized approval workflows
Assignment of trip to cost center & evaluation
Absence for trip request in time recording
Recording travel times
Assignment of project from project time
Workflow for A1 certificate

Manager Self Service

Evaluation of travel expenses
Approval of travel requests / invoices
Customized reports
Excel reports
PDF export
Automatic report dispatch by e-mail
Approval of project times
Admin reports

Administration

Notification system
Employee master data
Extended master data management: Certificates / qualifications
Authorization management
Webservices (API)
Wage/salary interface
Accounting interface
Automated import of master data
Single Sign On
2 factor authentication (Google Authenticator)
Outlook calendar sync
Activate Out-Of-Office automatically
Data warehouse / reporting module
Support via chat
Support by email / service desk / telephone
Free web seminars for existing customers
Automatic export of receipts to personnel file
Automatic receipt export for external systems

What our customers say:

Michael Dalsasso

ZHS Office & Facilitymanagement GmbH

ZHS has been a customer of Workflow for almost 25 years. As an associated company of Raiffeisen Bank International, we support around 8,000 licensees with Workflow solutions. The comprehensive portfolio - from time management and travel expense accounting to project time recording - impresses with reliable interfaces and high flexibility. We particularly value the customized solutions and mobile time recording. Workflow and its competent team are an indispensable partner for us!

Klara Praxmarer

Techem Messtechnik GmbH

As a long-standing customer, we are extremely satisfied with Workflow's time recording system. The user interface is simple, clear and reduced to the essentials, which has led to a high level of acceptance among our employees. Workflow ensures precise and error-free documentation, which is indispensable for the administration of 300 to 500 employees throughout Austria. We can recommend Workflow as a time recording system without reservation.

Markus Frank

Real-Treuhand Management GmbH

Workflow has been a reliable partner in the field of HR/time recording software for several years. As a customer, you are competently looked after, especially when it comes to individual solutions and interfaces.